Well, it's that time of year again, where the chilly winds beckon us into the cozy embrace of winter. As property managers, you're well aware that Canadian winters can be a beautiful but demanding season, personally and professionally. To keep your condo community running smoothly, timely task management is key.
At Stratastic, we understand the challenges you face, which is why we launched our Planner+ feature – a handy tool to help you stay on top of your game! But more on that after we plunge into the depths of proactive operations and preventative maintenance.
Why Be Proactive and Preventative? Winter in Ontario brings a unique set of challenges. Freezing temperatures, heavy snowfalls, and ice can put your condo property through its paces. But, the benefit of this is that while you can’t do much about the winter wonderland outside, you can take this time to prioritize tasks indoors… where it’s warmer, cozier, and the coffee stays warmer longer.
Furthermore, by proactively addressing issues and conducting preventative maintenance, you'll not only ensure the safety and well-being of your board and residents. You just may also save yourself from some future headaches (and from the jitters of too many cups of extra-strong coffee).
Introducing Planner+: Your Winter Sidekick! Now, here's the easy part. We encourage you to register with Stratastic and explore our Planner+ feature, which is like a trusty sidekick in your winter maintenance mindmap. Planner+ not only provides auto-created suggestions like the ones in this blog but also tailors recommendations to your corporation's specific needs. It's like having a personal winter project assistant (without the coffee runs, unfortunately).
Below, we’re sharing a comprehensive winter guide + to-do list that tackles not only some top cold-weather operations, but how you can maximize your indoor time to get many of your condo corporation’s needs crossed off the list: everything from physical building, to financial, to proactive and preventative operations.
Winter doesn't have to be a nightmare for condo managers. By taking a proactive approach and diligently performing preventative maintenance, you can conquer the cold season with confidence. And with our Planner+ feature at Stratastic, you'll have a helping hand in your winter endeavors. So, what are you waiting for? Register now to get free access to Planner+ and enjoy the convenience of auto-created suggestions tailored to your unique needs. After all, you deserve all the help you can get, especially when it comes to managing the beautiful chaos of winter in Ontario. Remember, it's not just a to-do list; it's your recipe for a successful winter season!
We're here to make your life as a condo manager just a bit more manageable. Enjoy the winter wonderland without the worry!
P.S. Register with Stratastic for more free access, such as resources, tools, and insider knowledge!
A Comprehensive Winter Guide + To-Do List:
Proactive + Preventative Operations
Legend: 🔴 Must, 🟠 Strongly Recommended, 🟢 Suggestion
🔴 Snow and Ice Management: Ensure snow removal and de-icing plans are in place and contractors are prepared. Bonus tip: Prune landscaping (such as trees and shrubs) to prevent damage from heavy snow and ice accumulation.
🔴 Winter Turn-Over: Inspect Heating Systems and ensure that they are in working order before the cold weather sets in. This is also an excellent time to change air filters; regular replacement of air filters maintains indoor air quality and the health of residents.
🟢 Attend the Condo Conference: Property managers can earn continued education credits and stay updated on industry trends and regulations.
🔴 Building Maintenance: Conduct inspections to identify and address winter-related issues like roof leaks and ice dam formation. This is also a great time to inspect window/door condition and seals to prevent drafts and heat loss.
🔴 Check and Maintain Corporation Snow Removal Equipment - Ensure that shovels, and salt spreaders are ready for use, and that on-site salt piles are stocked up in the appropriate areas.
🟠 Review and Update Vendor Contracts: Assess the performance of contractors and vendors to ensure they're prepared for winter maintenance tasks.
🟠 Review and Update Emergency Response Plans: Prepare for potential winter emergencies like power outages or heating system failures.
🟢 Communicate with Residents: Send Regular Updates on upcoming Winter Property Maintenance, and keep residents informed about ongoing projects and related safety tips.
🟢 Prepare for Winter Holiday Activities: Organize seasonal decorations and activities for residents.
🟠 HVAC System Maintenance: Review the current regular maintenance for heating systems to ensure they operate efficiently, and make any amendments necessary (be sure to update the contract, if appropriate).
🟢 Energy Efficiency Improvements: Implement energy-saving measures like lighting, building automation systems, and/or equipment updating.
🟢 Conduct a Resident Safety Workshop: Educate residents on winter safety and emergency procedures. Consider conducting emergency safety drills for residents to reinforce winter emergency procedures.
🟠 Security and Safety Review: Review and update security measures, such as surveillance systems and access control. This is an opportune time for an access audit and update.
🟠 Common Area Repairs and Improvements: Take advantage of lower foot traffic to perform maintenance or renovations, such as touch-ups, painting, deep cleaning, etc.
🟢 Plan and Budget for Major Renovations: Consider any necessary renovations or updates to common spaces, and proactively look into ballpark costs that you can use once budget season rolls around.
🔴 Prepare for Spring Landscaping: Plan for landscaping updates and improvements for the upcoming season, and gather at least three quotes.
🟢 Communicate with Residents: Send Regular Updates on upcoming Spring Property Maintenance, and keep residents informed about ongoing projects and related safety tips.
🟢 Review the Annual Budget: Ensure that the budget for the upcoming year aligns with property needs and financial health, and provide any appropriate feedback at your upcoming Board meeting.
🔴 Wrap up Snow and Ice Management: Conclude snow removal and de-icing operations as winter comes to an end, and get ready to start your spring landscaping contract (are your sprinklers in working order?).
🟠 Extensive Building Inspection: Check the condition of your entire building, especially areas that may be more affected after a cold winter season (seals, building envelope, landscaping, etc.).
🟢 Regulatory Compliance Review: Stay informed about changes in local or provincial regulations related to property management, and ensure that your corporation(s) is in compliance with all the appropriate laws and regulations.
Want to stay on top of your condo corporation? This list is just the tip of the iceberg... don't forget to register now for free access to our Planner+ feature (and more!), and get ready to simplify condo operations so you can focus on what you do best... condo management!
Tags: (Condo Winter To Do List)