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Understanding The Exception Report In Project Management

Brenna Koeneke
Publication date:
June 14, 2022
Article Summary: 

Understanding The Exception Report In Project Management

Projects rarely deliver as planned, so it is important to take action. An exception report is a tool to help manage projects that are veering off-track. It is used to gather data on what's going wrong in a project and to devise a plan to get the project back on track. It doesn't necessarily have to capture an issue that will derail the project, but it can be big or small and have a major or minor impact on the project or business. Documentation is essential in every project, and an exception report captures what went wrong in detail, allowing you to learn from your mistakes and not repeat them later in the project or in future projects.

The use of an exception report is essential for projects and businesses to quickly identify and address issues in their processes before they become too big. It should be clear and easy to understand, focus on the process or objective that didn't achieve its goal or expectation, and be completed daily, weekly or monthly. Exception reports are mostly generated during the controlling stage of a project. Exception reports are derived from the current plan and current data on the project to register issues, risks and quality. They can be delivered as a Word document or PDF, and can be done face-to-face or as an email.

They can help companies increase efficiency and effectiveness, identify outstanding invoices, and identify unapproved purchase orders. There are many exception report templates online that can help you generate one.


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Source Citation: 
Brenna Koeneke
Understanding The Exception Report In Project Management
June 14, 2022
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