The Cost of Failing to Produce Records

Two condominium corporations were fined $500 each by the Condominium Authority Tribunal for failing to provide records that the Tribunal deemed should have been provided to the owners. The first case dealt with a request for copies of minutes from board meetings and payments to subcontractors for mold removal work, which the corporation objected to providing due to an incorrectly completed records request form. The second case dealt with a request for minutes from an owners' meeting where no formal minutes had ever been created. The Tribunal found that the lack of existence of a record was not a sufficient reason for not being able to produce a record. The decisions highlight the importance of confirming whether a meeting is an information session or a formal meeting of the corporation and ensuring proper record keeping.