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Email Policies For Condos and HOAs
Author:
Kim Brown
Publication date:
January 4, 2023
Article Summary:
Email Policies For Condos and HOAs
An email policy is designed to provide guidelines and expectations for how email should be used within an organization or association, and to minimize legal risks and ensure security. It should cover topics such as who can send emails on behalf of the board, what email addresses should be used, which topics can and cannot be addressed via email, when and how to seek legal advice for an email, and proper ways for residents to send emails to board members. An email consent form is also recommended to obtain residents' consent to receive notices from the board via email. Personal email addresses should not be used for condo/HOA business, as it may compromise professionalism and confidentiality. Finally, emails to and from a property manager are usually considered the property of the management company, and not association records that owners can request to review.
Keywords:
email policies, email consent forms, condo association email policy, association email policy, email use policy
Source Citation:
Kim Brown
Email Policies For Condos and HOAs
January 4, 2023
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